DATA PROCESSING OPERATION: INL´S CONTACTS DATABASE
The International Iberian Nanotechnology Laboratory (‘INL’) is an international organisation created to promote interdisciplinary research on nanotechnology and nanoscience. Aiming to become a vital part of Europe’s scientific area, the INL provides a high-tech research environment addressing major challenges in nanomedicine, nanotechnology applied to environmental and food control nanoelectronics, and nanomachines and molecular manipulation at the nanoscale. The cornerstones of INL’s mission are: assuring world-class research excellence in its areas of activity; creating strong scientific communities in the field of nanoscience and nanotechnology, in close liaison with global-scale laboratories; developing collaboration between universities and industries, as well as between public and private sectors, training researchers, and contributing to the development of a skilled workforce for the nanotechnology industry; organising and sponsoring European and international co-operation in nanoscience and nanotechnology research; setting up intellectual property rules to make the results of its work and know-how available, enable the technology transfer and protect its inventions; developing systems to prevent and master nanotechnology risks.
The purpose of this data processing operation is to subscribe to INL´s newsletters and information about INL’s activities and services.
3. Description of the data processing operation
The Personal Data is stored in a Database “INL´s Contacts Data Base”. To this end, each person shall be contacted individually with the aim of providing information about the aforementioned database and requesting his or her express consent.
4. Data processed
The data processing, including personal data, contains the following: name, middle name, surname, place of work, department and position held, and contact information (e-mail address, telephone number, fax number, mobile number and work address).
5. Controller of the processing operation
The INL is responsible for the management of the data processed.
6. Legal Basis
The legal basis for the processing of personal data under this operation is consent.
7. Security Measures
INL shall ensure that it has in place appropriate technical and organisational measures to protect against unauthorised or unlawful processing of Personal Data and accidental loss or destruction of, or damage to, Personal Data, appropriate to the harm that might result from the unauthorised or unlawful processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures.
8. Recipients of the data
The INL staff will have access to the personal data, as well as INL contractors. Contractors are defined as service providers engaged by INL to perform specific tasks related to the prosecution of INL’s mission. Contractors shall have access to personal data on a specific need-to-know basis, they shall be made aware of this privacy notice and they shall undertake obligations no less onerous than those contained in this statement. Personal data will not be used for other purposes than those described above. Except for the situations referred to in the previous paragraphs, they will not be disclosed to any third parties.
9. Legality of processing
Processing is necessary for the performance of the tasks carried out on the basis of INL Statute necessary to fulfil its mission, namely those related to the conduction of the recruitment and selection procedure. Processing is conducted following the INL Data Protection Regulation (available for consultation at https://inl.int/) International Iberian Nanotechnology Laboratory – INL – Interdisciplinary research in Nanotechnology and Nanoscience.
10. Provision, access and rectification of the data
Each person has the right to access his or her data and the right to correct any inaccurate or incomplete personal data, as well as to request the removal of his or her data, which will be implemented within 10 working days after your specific request will be deemed legitimate. Queries concerning the processing of personal data may be addressed to the following email: firstname.lastname@example.org.
11. Time limit for storing data
Records shall be retained until receipt of a request for the removal of personal data from INL’s Contacts Database.